As a key member of the management team, the Purchasing Manager plays a pivotal role in driving business growth through effective procurement and inventory management. This individual is responsible for ensuring the company's operational needs are met by strategically sourcing goods, materials, and services-balancing price, quality, negotiation, and delivery to guarantee continuity of supply.

This role requires exceptional attention to detail, a strong focus on project profitability, and active participation in the sales cycle-from opportunity identification to project execution. The Manager of Purchasing collaborates closely with Sales, Engineering, IT, and AV Programming teams while partnering with the VP of Operations to support project management functions.

Key Knowledge, Skills, and Abilities

Commitment to delivering outstanding internal and external customer service.
Strong attention to detail with the ability to lead and execute processes from start to finish.
Effective collaboration across departments within the organization.
Excellent written and verbal communication skills.
Ability to maintain confidentiality in all aspects of business operations.
Proficiency in computer applications with a willingness to learn new software programs.
Professional demeanor and ability to uphold company standards.
Punctuality and consistent attendance.
Strong interpersonal skills with the ability to engage diverse communities.
Ability to perform effectively under pressure, prioritize tasks, and meet deadlines.

Job Requirements

Education

Associate or bachelor's degree
Technical certification relevant to purchasing or the Audio-Visual (AV) industry

Experience

2+ years of experience in inventory management and procurement in a computerized environment.
Familiarity with AV industry and consumer electronics.
2-5 years of supervisory experience.
Strong verbal and written communication skills with the ability to interact at all organizational levels.
Comfortable speaking in person and on the phone, with strong listening skills.

Essential Responsibilities

Purchasing & Procurement

Develop and implement procurement strategies, policies, and internal controls to align with business objectives.
Oversee the day-to-day purchasing operations, managing workflow and setting priorities.
Identify opportunities to enhance purchasing processes for efficiency and cost savings.
Review and approve purchase orders, ensuring alignment with project delivery requirements and budgetary constraints.
Manage vendor negotiations, pricing agreements, and payment terms in collaboration with the Accounting Manager.
Resolve supplier disputes, grievances, claims, and product quality concerns.
Monitor material distribution to ensure efficient warehousing and delivery operations.
Maintain up-to-date knowledge of company product offerings and update vendor pricing in relevant purchasing systems.

Inventory Management

Supervise inventory, warehouse organization, and storage areas to optimize efficiency.
Develop security and theft prevention protocols to safeguard inventory assets.
Ensure proper utilization of the inventory tracking system, including accurate documentation and database management.
Conduct quarterly inventory audits and provide reconciliation reports.
Assess and recommend opportunities to maximize technology usage.
Monitor aging stock, notifying sales of available equipment for resale or initiating returns.
Establish a minimum-maximum inventory standard for streamlined management.

Facilities & Warehouse Management

Oversee warehouse operations to ensure smooth material and equipment flow.
Lead and supervise warehouse personnel, ensuring optimal facility conditions.
Enforce OSHA standards and workplace safety best practices.
Establish maintenance protocols for company facilities and vehicles.
Maintain cleanliness and organization across warehouse and office spaces.