Job Title: Accounts & Office Administrator

Job Summary:

As a fully remote Office Administrator at AnyIT, you will ensure the seamless operation of administrative and sales support and daily finance functions. Your role will involve managing day-to-day administrative tasks, supporting the sales process through our PSA (Professional Services Automation) system, and contributing to the efficiency and success of our team. This position is ideal for a detail-oriented and tech-savvy professional with excellent organizational and communication skills.

Key Responsibilities:

Administrative Support: Handle a variety of administrative tasks, including managing schedules, coordinating virtual meetings, preparing reports, and maintaining records.
Sales Support: Assist the sales team by managing quotes, proposals, and client records within the PSA system, ensuring accuracy and timely updates.
Client Coordination: Act as the first point of contact for client queries, ensuring they are routed to the appropriate teams efficiently.
PSA System Management: Maintain and update data within the PSA system, supporting both sales and operational workflows.
Documentation Management: Ensure all company documentation, including contracts, compliance records (e.g., Cyber Essentials), and operational procedures, is well-organized and accessible.
Financial Support: Assist with invoice processing, expense tracking, and liaising with the finance team for financial reporting.
HR Administration: Support onboarding processes for new hires and maintain personnel documentation.
Process Improvement: Identify and implement enhancements to remote workflows and administrative processes to improve team efficiency.

Requirements:

Education: A degree or diploma in business administration, office management, or a related field is preferred.
Experience:
- Proven experience in a similar administrative role, ideally within a remote or IT-focused environment.
- Familiarity with PSA systems and sales support tasks is highly desirable.
Skills:
- Strong understanding of PSA systems, including managing quotes, workflows, and client records.
- Excellent organizational and multitasking abilities.
- Strong communication skills, both written and verbal.
- High attention to detail and accuracy in data management.
Attributes:
- Self-motivated and capable of thriving in a fully remote work environment.
- A proactive and adaptable mindset.
- Collaborative and team-oriented approach to problem-solving.

Preferred Qualifications:

Experience in sales or sales support roles.
Familiarity with IT industry tools and processes.
Knowledge of Cyber Essentials standards.

Working Conditions:

Fully remote role with standard working hours.
Flexibility required to adapt to team needs and occasional virtual meetings outside typical hours.

Benefits:

Competitive salary and benefits package.
Opportunities for professional development and certification.
Collaborative and supportive work culture.
Growth opportunities within a dynamic, technology-driven organization.