We’re looking for a fun, well-organized person who is not afraid to work in different cultural environments. Interviewing candidates for our offices in Asia, working on projects with our teams in the US and Europe while working from our Tokyo site? Does that sound exciting to you? If yes, don’t hesitate and apply!

ABOUT CIC & CIC TOKYO

CIC builds and operates a global network of innovation campuses where startups, scale-ups, corporations and public entities connect, work, and grow. Founded in 1999, CIC manages more than 1.5M square meters of innovation-focused workspace, laboratories, and event space across North America, Europe and Asia. Additionally, CIC develops innovation-related programming, builds and enables industry clusters, and provides world-class innovation consulting.

CIC Tokyo is our first site located in Asia. Opened in October 2020 in one of the business districts of Minato-ku, CIC Tokyo is a one-of-a-kind innovation-oriented center in Japan with a total area of about 6,000 square meters on the 15th and 16th floors of the Toranomon Hills Business Tower. We provide a vast workspace with the capacity to house more than 250 companies. CIC Tokyo is centered on companies that aim to grow, and communities and services that are looking to accelerate their business growth and global expansion. Because of its influence in startup and innovation scenery, CIC Tokyo has frequent visits of VIPs such as Prime Minister Kishida, Governor Koike, and other business leaders in Japan. It is now recognized as a prestigious center of new businesses and startups by business leaders throughout the country.

Learn more about us here.

WHAT YOU WILL DO

As a key member of our People Team, you'll own and drive the recruitment process for CIC’s Asia-based roles, serving as a trusted partner to hiring managers and a guide for candidates navigating their career journey. From candidate experience to strategic hiring initiatives, your work will directly shape the future of our teams.

Your day-to-day responsibilities will include:

Managing end-to-end recruitment processes for CIC roles in Asia - from planning interviews to maintaining candidate communications via email and in-person interactions.
Serving as a point of contact for candidates, ensuring a warm, responsive, and professional experience at every step.

You may also take on:

Collaborating with both local and global HR teams to align recruitment efforts with business needs.
Partnering with hiring managers to identify current and future hiring needs.
Leading complex hiring processes, resolving challenges, and ensuring smooth execution.
Managing relationships with external recruiting agencies, ensuring prompt communications and strong partnerships.
Overseeing job board performance and collaborating with job board reps to optimize visibility and impact.
Owning interview scheduling logistics — balancing priorities, availability, and shifting timelines with ease.
Supporting decision-making by guiding interview teams to assess competencies and cultural contribution objectively.
Coaching and mentoring hiring managers on inclusive, thoughtful hiring practices and innovative approaches to identifying diverse talent.
Conducting candidate interviews (remote and onsite) and actively contributing to hiring decisions.
Crafting compelling job descriptions and tailored interview questions aligned to role requirements.
Championing a candidate-centric approach — ensuring a seamless and engaging experience from first contact to offer.
Participating in strategic global HR initiatives, including DEIB, data reporting, sourcing strategies, and more.

ABOUT YOU

You are a bilingual communicator (English and Japanese), a proactive partner, and a thoughtful listener. You love connecting with people, solving problems, and making processes better. You take initiative, thrive in complexity, and bring both heart and rigor to your work.

You also:

Take ownership of your work and lead with autonomy, while welcoming collaboration and feedback.
Are extremely organized with a sharp eye for detail and excellent time management.
Balance priorities thoughtfully — understanding individual team needs within broader organizational goals.
Have a genuine interest in people — you build trust, put candidates at ease, and navigate sensitive conversations with empathy.
Are process-savvy and comfortable guiding teams through change and growth.
Communicate with clarity, confidence, and care — whether with teammates or candidates.
Ask smart questions, stay curious, and enjoy learning how global hiring works.
Think critically using data and metrics, and care deeply about making informed, inclusive hiring decisions.

And importantly, you:

Handle confidential information with discretion and professionalism.
Express yourself fluently and respectfully in both English and Japanese, in writing and in conversation.

WHAT YOU BRING

5+ years of experience in recruitment, HR, or agency environments.
Strong communication skills in both English and Japanese (written and spoken).
Proven organizational and project management skills, with experience juggling multiple priorities.
Familiarity with recruitment tools (ATS, job boards), Google Workspace, and ideally global or international hiring.
Legal authorization to work in Japan (we are unable to sponsor visas for this role).

OUR OFFER

Competitive salary, adjusted to match your experience.
Permanent contract.
Laptop and mobile phone as your working tools.
Access to global CIC locations.
Commuting / transportation allowance.

Please submit your application in English. Thank you!

CIC welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status or disability. We are proud to be an equal opportunity employer.