Do you have a passion for event planning and management? Do you thrive in a fast-paced environment without breaking a sweat? Are you looking for a corporate role where you can demonstrate your knack for collaboration and creativity?

We are looking for an energetic and meticulous individual for the Event & Webinar Coordinator role at our growing company. This position involves coordination, planning and assisting in the execution of in-person and virtual events & webinars for our staff & clients, and assisting our marketing team with the company social media pages.

Nova 401(k) Associates is a rapidly growing national third party administration firm providing administrative services to companies sponsoring 401(k), pension, and other qualified retirement plans. We typically host 5-6 multi-day, in-person events and between 30-40 internal and external webinars each year. Additionally, we are growing our social media presence primarily on LinkedIn and YouTube.

Event Coordination Responsibilities:

Work closely with internal & external partners to coordinate & execute event logistics
Research vendors and make recommendations for senior management based on their creativity, quality, and cost
Develop content for event materials and work with graphic designer to produce
Conduct event research and evaluations for attendees, vendors, and other stakeholders
Analyze research and evaluations to improve future events
Manage continuing education (CE), including recordkeeping of required documentation, obtaining pre-approval (as necessary), providing certificates to attendees, etc.
Handle day-to-day administration of events and programs, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution

Webinar Coordination Responsibilities:

Master required software (currently GoToWebinar and SimpleCert for issuing continuing education certificates)
Schedule internal webinars for staff and external webinars for clients
Serve as master of ceremony for external webinars
Manage continuing education (CE), including recordkeeping of required documentation, obtaining pre-approval (as necessary), providing certificates to attendees, etc.
Save webinar recordings to our company learning management system and/or YouTube as necessary
Promote webinar registration through social media outlets (Nova Youtube, Nova Website, LinkedIn and BenefitsLink) as well as via internal Nova notifications
Maintain up to date procedural documentation on all associated tasks and assist in training a backup in position requirements
Coordinate with presenters regarding materials and scheduling
Communicate clearly and effectively with internal customers and training partners
Perform other related duties as assigned

Qualifications:

College degree in fields such as marketing, business, communications, hospitality management or public relations
Two years of work experience with event planning or event coordination in a corporate environment
Proven track record of creative, successful events
Advanced knowledge of PowerPoint, Microsoft Office, GoToWebinar, LinkedIn, and Canva
Engaged learner with a curiosity to learn software, social media, and digital marketing
An appropriate, quiet home work environment including a high quality internet connection
Experience with Hootsuite or other social media software a plus
Experience with graphic design or digital marketing software a plus
Prior remote work experience a plus

Compensation and Benefits:

$50,000 - $60,000 annually depending on experience and qualifications
Salaried, non-exempt position
Medical, dental, disability, and life insurance
Paid time off and paid holidays
401(k) plan with employer match

Work Location/Hours:

Work from home
Must work from USA and be authorized to work for any US employer
We will supply all necessary computer equipment
40-hour work week with a start time between 7:30am – 8:30am CST each day, M-F

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